The File Listing provides a convenient way to manage your Asset Keeper data files. In addition to providing a listing of your data files, it has options that allow you to select a file for processing, rename a file, delete a file, and copy a file.
It also allows you to add files that are located in multiple directories so that you can include the same file more than once. For example, if you have a data file on your local hard drive and another copy of the same file on your network drive, both of these can be included in the File Listing. This might be the case if your data files are normally located on a network drive and you wanted to do some “what if” analysis, so you make a copy of the file on your local drive. Adding that copy to the File Listing makes is faster and easier to switch between these two data files.
In version 25, we’ve made some enhancements to the File Listing to make it even more useful. First off, there is a new “high resolution” screen that will be available for those who are using higher resolution monitors. We are incorporating a number of higher resolution screens in this version of Asset Keeper that will allow for more features and expanded details about your data files and your assets. The minimum resolution requirement for these high resolution screens will be 1024 X 768, which seems to be the minimum that most computer manufacturers are selling these days. If you prefer the old screens that were used in Version 24, you’ll be able to continue to use them by means of a setting in the Configuration screen.
If you’ve been using the File Listing, you’ve probably got lots of files listed and sometimes finding the correct file can take some time. One of the most requested changes to the File Listing is a Search option. In version 25, there is now a search button on the File Listing that allows you to filter the files displayed on the File Listing based on criteria that you enter. The search criteria is user entered and can be for any of the following fields:
Company Name
Year-End
Filename
Entity Type
Business Activity
Tax ID
Number of Methods
Notes
After selecting one of these fields, there are additional options that enable you to select just the files that you want. We feel that this will make the File Listing even more useful and allow you to find your data files more quickly.
High Resolution File Listing
There are some additional cosmetic changes made to the File Listing that are only visible in the high resolution version.
First, the data shown in the grid for each of your data files is larger and allows you to see more information about each of your data files. Secondly, the fields displayed in the grid can now be moved at any time so that the information can be displayed in the order you wish to see it. All you need to do is click on the heading of a field displayed in the grid and drag it to the location you want it displayed. And the layout will be saved automatically so you don’t have to move the fields every time you display the File Listing.
Next up, we’ll explain some minor changes to the “Save As” option and why we combined the “Convert” and “Import” option into one selection.
Filed under: Uncategorized | Tagged: File Listing, V25
