QTB – V3 – Enhancement #11 – ProSeries Export File

If you use the ProSeries tax preparation software, you can now create an export file that can then be imported into ProSeries so the data does not have to be manually entered.  The export file can be grouped (based on group codes that you have assigned to your accounts) so that the amounts imported into ProSeries contain the grouped totals.  If you make changes to your accounts and create a new ProSeries export file, the updated changes will be automatically reflected in your ProSeries tax file.

The following is a view of the first screen of the Export option in the Accounts Menu.  Two new options have been added that can be used to create one of two kinds of files that ProSeries can import.

Screen #1 of the Export Wizard.

QTB – V3 – Enhancement #10 – Omit Zero Balance Accounts on Certain Reports

This option allows you to exclude accounts with zero balances from printing on the Working Trial Balance and Adjusted Trial Balance reports.  In this case, zero balance means a zero adjusted balanced and no journal entries.  Enable this option on a client-by-client basis (in the Client Information Screen) or select to override it on the report specification screen without having to enable or disable the option in the Client Information screen.

The following is the Client Information screen showing you where the Omit Zero Balance Accounts is enabled.

Client Information Screen - Report Options.

The following is the report specification screen for the Working Trial Balance.  There is a checkbox that can be used to override the Omit Zero Balance Accounts setting in the Client Information screen.

Working Trial Balance report specification screen.

QTB – V3 – Enhancement #9 – Quick Reports

If you are an Asset Keeper user, then you already know about Quick Reports.  We have implemented this extremely useful feature in QTB.

Think of Quick Reports as a user-defined reports toolbar.  You can assign the reports that you print most often to the Quick Reports toolbar and whenever you need to print them, just click the link in the Quick Reports toolbar.  You have complete control over the order that the reports are displayed and the ability to add to or remove reports at any time.

View of the Quick Reports:

Quick Reports.

QTB – V3 – Enhancement #8 – Assign Sub-Group Codes

The changes made to the Assign Group Codes screen were adapted to the Assign Sub-Group Codes screen to make it easier and faster to assign group codes.  The screen was also made larger so that more accounts could be viewed at a time.

The following is the new Assign Sub-Group Codes:

Assign Sub-Group Codes screen.

QTB – V3 – Enhancement #7 – Assign Group Codes

Assigned group codes is one of the most difficult procedures in any trial balance program.  The Assign Group Codes screen was enhanced to make it much easier to assign group codes to your accounts.  We’ve also made the screen larger to view more accounts on the screen.

The following is the new Assign Group Codes screen:

Assign Group Codes screen.

QTB – V3 – Enhancement #6 – Assign Account Types

The Assign Account Types screen was enhanced to make assigning account types easier.  In addition, the screen was made larger to view more accounts at one time.  There was also a keyword filter added.  This will allow, for example, you to view all accounts that have the word “depreciation” included in the account name.

The following is the new Assign Account Types screen:

Assign Account Types screen.

QTB – V3 – Enhancement #5 – Quick Entry Workpaper References

This screen was redesigned to a grid entry format to make it easier and faster to enter workpaper reference numbers for your accounts.  In addition, the screen was made larger to view more accounts at one time.

The following is the new Quick Entry Workpaper References screen:

Quick Entry Workpaper References screen.

QTB – V3 – Enhancement #4 – Quick Entry Beginning & Prior Year Balances

The quick entry beginning and prior year balances screen have been converted to a grid entry format.  This allows you to see more of your accounts at one time and enter the beginning or prior year balances for them.  This should eliminate errors when entering balances for your accounts and reduce the time it takes to enter or change balances.

The new screen for entering beginning or prior year balances is displayed below:

Quick Entry Beginng & Prior Year Balances screen.

QTB – V3 – Enhancement #3 – Add / Edit Accounts

The Add/ Edit accounts screen was redesigned to make it easier to access more information, such as cash transactions or journal entries, for the account currently displayed.  Additionally, the account information display was redesigned to make it easier to read.

In order to make navigating through your chart of accounts more intuitive and faster, an account listing was added to the left side of the Add / Edit Accounts screen.  This will allow you to move from account to account by simply clicking on the account that you would like displayed.

Shown below is the new Add / Edit Accounts screen:

Add / Edit Accounts screen showing account listing on the left side.

A View Transactions button has been placed next to the cash transaction field.  By clicking this button, you will be able to see all the cash transactions (deposits and disbursements) entered for the account selected.

A View Journal Entries button has been placed next to the journal entries field.  By clicking this button, you will be able to see all the journal entries that have been entered for the account selected.

The View Transactions & View Journal Entries buttons can be seen on the following screen.

View Transactions button next to Transactions field.

When you click the View Transactions, the following screen is displayed.

View Transactions screen.

When you click the View Journal Entries the following screen is displayed.

View Journal Entries screen.

On the tabbed page showing the groups that the account is assigned, there is a button labeled “Other Accounts in these Groups”.  By clicking this button, a screen will be displayed showing all accounts that have been assigned the same group code.  It also shows the adjusted balance of each account and the grouped total for all accounts.

Group Codes Tabbed Page on the Add / Edit screen.

The following screen is displayed when the “Other Accounts with this Group Code” button is pressed.

Other Accounts with the same Group Code screen.

QTB – V3 – Enhancement #2 – Client Information and Configuration Screen

The Client Information & Configuration screens have been redesigned in order to make it easier to change your settings and preferences.

The Client Information Screen is pictured below:

Re-designed Client Information Screen

The Configuration screen is pictured below:

Re-designed Configuration Screen